Tag: Excel

Dicas de Gestão

5 Reasons not to manage your data in Excel

Many companies still use Excel to manage their sales, marketing, and other data. However, although it is fairly easy to work with Microsoft Excel, this program has too many limitations and is ultimately insufficient to manage all the information in a company. As companies grow, managers feel the need to use more sophisticated tools to manage business information. But despite this growing need, many managers insist on using Excel as their primary work tool, and this is because of ease of use and resistance to change. In today’s article, we give you 5 reasons not to manage your data in Excel!

Excel is not secure

Excel is a manually managed program that works based on formulas that not every employee in a company understands. Thus, managing an organization’s data through Excel can be quite confusing, as a contributor simply changes a formula so that all data is corrupted. In addition, Excel has a large security gap because it doesn’t allow you to create hierarchies at the document editing level, which greatly compromises data security.

High consumption of time

Entering data in Excel is time-consuming and takes up a human resource that could be dedicating itself to another task. There are studies that show that managers spend about 50% to 80% of their work time collecting data and inserting it into programs such as Excel. The ideal is to use a tool such as Multipeers that brings together in a single platform all the information coming from the most diverse sources of data of the company. And everything in real time and automatically.

High probability of error

Excel files are handled manually and so there is a high probability of human error. In the business world, you need to have great confidence in the data, because only then can you make the right decisions for the business. A wrongly entered data in Excel can affect all information entered and can trigger a bad decision that seriously damages the company.

Danger of data loss

Fortunately, we already have the option of using Excel online through Office 365. However, most people continue to work on files stored on their computer and this compromises data security. In the event of a computer disaster or hacker attack, there is a high likelihood that the file will be lost forever. If you use Excel, the best decision to make is to use it in Office 365 so that you can automatically save changes and save the file to the Web.

Lack of integration

To manage a company well, it is necessary to work with several Excel files, but it is quite complex to get them to “talk” to each other. There are formulas that allow a changed data file to impact other files, but this makes the documents too heavy and sometimes does not work correctly.

 

 

Dicas de Gestão

How to Monitor Business Processes with BAM Tools

BAM tools like Multipeers are increasingly needed in companies around the world. Business Activity Monitoring enables companies to monitor in an objective and permanent manner all the business processes that are happening in the company. This tool allows monitoring the business processes against the management indicators generated by it. Through a dashboard, managers can get a complete, real-time view of all information relevant to the company’s operation, easily identifying production failures, deviations from established goals, and business opportunities. The information is presented in a graphically clean and interactive way, making the reading and assimilation of information extremely simple. In this article, we’ll talk about how you can monitor business processes with BAM!

The information is provided in real time

The life of your company is happening now. It is critical that you have direct visibility into what is happening at each moment in each area of ​​the organization. BAM tools capture real-time data from different sources of information and present them instantly in the format you choose.

Interactive dashboards for better understanding of information

The information provided by BAM tools comes in a consolidated way so that your query is easier and faster. You can choose to get the information through bar charts, multi-series charts, meters, among many other options. The information can be displayed using the most appropriate presentation, improving the analysis that the user can make of each indicator. In addition, each indicator is fully customizable according to business needs. When using the desktop, in the case of Multipeers, you can also use the ticker tool, which allows you to divulge external or internal news, messages and alerts, thus allowing all employees to be aware of what is important in the organization.

Centralized management for greater efficiency

BAM tools allow you to obtain a solid administration platform that collects data from a variety of sources. Multipeers is highly customizable and allows the distribution of processed information in a variety of ways, such as interactive graphics, widgets, meters, RSS tickers among many others.

Information from multiple sources of data

BAM tools interact directly with all your data sources such as databases, web services, MDX, Microsoft Excel, RSS feeds, multimedia content, email, applications, among others. You can even build your own connectors using the provided API so that no information from your organization is lost.

No need for clicks

BAM tools update permanently and automatically, so there is no need for any user intervention. Instead of being the user to meet the information, it is the information that the user finds autonomously.

Definição de métricas de negócio

The biggest mistakes in indicators definition

Avoid the biggest mistakes in defining business metrics

Defining business indicators in a conscious way is fundamental to be able to analyze the business objectively. It’s essential that the indicators can show managers solutions in order to correct errors and implement new strategies. There is still much difficulty in defining indicators and in this article we present the biggest mistakes that happen when it comes time to decide what indicators we are going to analyze.

Wrong monitoring solutions

The team that has responsibility for choosing management software often has no enough knowledge of the real needs of the users of these tools. Therefore, the people who should choose the most appropriate software are the managers themselves because they are the ones who know in detail the problems they face daily. Increasingly, monitoring software is simple and intuitive, allowing anyone, even without technical knowledge, to understand how it works.

Using Excel as an indicator management platform

Excel is probably the most widely used tool in the world in business and it’s appreciated for presenting a simple interface to perform some much-used functions such as calculations and spreadsheets. However, Excel has weaknesses that reside in the quality and consistency of the information generated. Excel’s manual processes are very likely to fail. Therefore, it’s necessary to reduce the manual work done in Excel. Excel should be looked at as a data viewer and not as an information generator.

Look at database as the solution to all problems

Databases are a key part of many analytical systems, but shouldn’t be regarded as the solution to all information problems. Databases shouldn’t be deployed before analyzing in detail the actual needs of the organization. To avoid this error, it’s necessary to identify the best method of integration and to know the access to information.

Acquiring management products for general analysis

When the business has no specific objectives, any tool is useless because it will be useful only if you can analyze the business in an integrated way. Business monitoring software should be applied when the organization is aware of its real needs and when it knows which indicators should be analyzed to improve its performance.