Tag: produtividade

Dicas de Gestão

How Process Integration Boosts Productivity

The integration of the departments of a company is fundamental so that there is a professional environment balanced and with maximum levels of productivity. Good internal communication helps improve team performance, but alone it cannot get the best out of each industry. Thus, to ensure maximum levels of results, the integration of processes is an essential strategy. In today’s article, we will answer the question: how does process integration increase productivity?

Efficient processes

The approach of the employees reduces the bureaucracies and improves the streamlining of the processes. It is important that there are frequent meetings to know what each team is doing and also to have plans for the future defined. It is essential that information between departments flow quickly, so that each department does not have to wait for others to know what is going on.

Increased productivity

This is the biggest benefit of process integration and is the great goal of every business. When employees work in tune, it is easier to respond to productive needs and internal and external communication benefits. Good communication between the departments and the good interconnection of the processes avoids problems of understanding and in the end the company is the one who wins the most.

Reduction in the time of the execution of the tasks

The tasks performed manually take much longer than those that can be performed by software, and this is one of the main advantages of automating processes for companies. An automated and interconnected system will allow a given task to be scheduled once and from that time it will be repeated accurately and effectively, consuming less time and eliminating the likelihood of error.

Reduction of costs

When processes are automated, employees become more productive and this is very good for the company’s finances. The automation of the processes contributes to the reduction of losses and optimizes the production. A good example is that automated systems are thought to save energy when they are not producing.

Tip:

Analyzing the business in real time is the trend of the future and more and more companies choose to use business monitoring tools like Multipeers. Using this tool, it is possible to know what is happening in the company at all times. It also allows the definition of business alerts so that the user is alerted whenever something goes wrong.

 

Dicas de Gestão

5 tools to optimize work meetings

Meetings are very important for sharing ideas, exchanging opinions and defining business strategies. However, meetings often get too long, so employees spend a lot of time for other tasks. Optimizing work meetings is the goal of many companies and in today’s article we present 5 must-have tools to get the most out of your meetings!

Cloud

Meetings are often intended to make decisions based on information shared across departments. It is essential that documents are made available so that all those involved can access them and can change their content. Using the Cloud to share documents is very important so that in a meeting everyone can contribute to improving information.

Mindmeister

A mind map allows you to have a generic and organized view of the subject being addressed at the meeting. Mindmeister is a tool that allows you to create mind maps on the web and is free for up to three maps simultaneously. This tool is very useful for creating references for developing new business strategies and even for creating new products.

Shared Agenda

For a meeting to be fruitful, it is necessary for all those involved in the theme of the meeting to be present. However, it is not always easy to achieve the availability of all at the same time, which can lead to constant recharges and wasted time. Using a shared agenda is a simple and effective solution, as it is possible to integrate the agendas of everyone involved in the meeting. Thus, it is easier to see when all people have a free time for the meeting, avoiding successive redials that lead to significant time losses.

Skype

Skype is a free tool that lets even people who are away participate in the meeting. Distance is no longer an obstacle to people being unable to be present in the company’s decisions, and being a virtual meeting, there is less tendency to waste time on issues that are irrelevant to the theme of the meeting.

Team Meeting Checklist

This is a very interesting tool as it sets out the 25 fundamental conditions for successful work meetings. It focuses on details ranging from the preparation of the data, the location of the meeting and the goals to be achieved. You can share all the information in the meeting and make it available to all your stakeholders, so everyone knows what topics are going to be covered and their order of approach.

Dicas de Gestão

5 Essential Tips to Make Your Business More Productive

New Year New Life! If in 2018 you want to make your company more productive, you should continue reading this article. Over the years, the way we work has changed a lot, especially due to technology. However, more and more we are “bombarded” with constant requests, which continually interrupt our work pace and diminish our productivity. In today’s article, we leave you 5 essential tips to make your business more productive in the new year!

Centralize information

One of the main problems of companies and especially of decision makers is to have the information spread through various software. This takes a long time to find the necessary data, which delays the operational decisions and undermines the good functioning of the companies. Softwares such as Multipeers allow you to centralize in a single platform all the information coming from the various systems of the company, showing it in a graphically clean and interactive way, which contributes to better decisions, since all the information can be consulted in real time.

Delegate tasks

It is not always easy for managers to be able to delegate important tasks to their team, but without realizing this is one of the main productivity problems. No one is a super hero to be able to carry the company on the back, so knowing trust in the team is fundamental to being able to dedicate to tasks that really cannot be done by anyone else. Surrounding yourself with qualified and responsible professionals will help you to know how to delegate some tasks.

Defining Daily Goals

We all have monthly and annual goals to fulfill, but if we think very generically we will not be able to perform daily the tasks that will contribute to this achievement of objectives. It is essential to set daily goals to make your business more productive. You should be realistic in setting goals for your day, otherwise you will not be able to accomplish all the tasks and this will lead you to a feeling of frustration.

Establish times to consult the email

The constant arrival of emails distracts us from the task we are currently undertaking. You should turn off incoming e-mail notifications on your Desktop and establish (and meet) e-mail query and response times. In this way, your day-to-day life will be much more organized and you will achieve higher levels of productivity.

Gather only if it is essential

Most companies live in a culture of meetings. Each and every subject is discussed around a meeting table and hardly the schedule and established plan are actually fulfilled. It has been proven that most of the issues discussed at business meetings could easily be solved by sending an email or a phone call. Therefore, you should meet only if the matter is delicate and require the input of various elements of your team. Otherwise, you can opt for quick and standing conversations so that employees realize that it will be a quick “meeting” and really focus on the matter to be resolved.

Dicas de Gestão

7 Tips to Increase Your Productivity

The Best Tips to Increase Your Productivity

One of the most important goals of all managers is to be more productive. However, in the frenetic day-to-day business, it is not always easy to end the day with the full sense of accomplishment. The tasks are multiplying every day and time is not extending, so it is imperative to adopt the best strategies to increase productivity. In this article, we present you 7 infallible tips to boost your daily productivity!

Set a time to check email

Having notifications to be warned whenever you receive an email is one of the main mistakes we all make. Constantly looking at the email box steals from us a lot of time, takes away our concentration and doesn’t allow us to focus on what really matters. You should set a time, twice a day, to check your email. This will keep you focused on reading your new messages and keep your focus on the work day.

Set priorities

It is true that every day you have many things to do, but you should be realistic: you are not a machine. So set a priority list for your day and start with the most urgent tasks. You should do visas throughout the day to feel you are fulfilling your goals. This will make it easier to prioritize your tasks and keep them on schedule.

Don’t leave for tomorrow what can be done today

Although there is always much to do, there are those days when we prefer to leave for tomorrow some tasks that could be done today. This is a very common mistake and should be avoided as much as we never know the urgent tasks that can arise the next day. Don’t procrastinate and if you have extra time at the end of the day go ahead with the next day’s tasks.

Keep your workspace organized

Being surrounded by confusion will influence the way you view work and the way you work. Keep your desk clean and the drawers tidy and you’ll realize that you can manage your time and functions better.

Say “no” to multitasking

The most productive people know that doing multiple things at the same time decreases effectiveness when it comes to performing each task. To be more productive you must keep your focus and concentration on one task at a time.

Take breaks

Even if you have lots of things to do, you should not spend all day in front of the computer. This will make you tired and will eventually become deconcentrated. The breaks during the day are very beneficial because you rest your head for a few minutes and speak with your colleagues.

Don’t be too perfectionist

The human being believes that he can always do more and better and if he applies this in his day to day life he will realize that he will not be able to give any complete task. You should do your best in all your tasks, but you must be aware that perfection is hard to reach so you should not spend too much time on the same task because you have deadlines to meet!

Dicas de Gestão

5 reasons why you should have a data backup

Learn why a backup of data is critical to your business

We live in an increasingly connected world where there are more and more virtual threats. Therefore, it is essential that you be prepared for any situation that could put the security of your information at risk. These days, putting a security password in your most important files is no longer enough. Making backups of data frequently is a critical step in ensuring that you will not lose sensitive data of the utmost importance. In this article, we’ll give you 5 reasons why you should do a data backup!

Ensures productivity in disaster situations

If there is a computer problem and important files are lost, the only alternative is to redo the work that has been done previously. This leads to a large productivity drop. Having an up-to-date backup of the data will allow the company’s revenue to not be affected because even in the event of a computer disaster the employees will have access to the documents they need to work.

Eliminates human failures

Corporate backup processes are, in most cases, automated. This eliminates, or at least substantially reduces, human failures. If you have scheduled backups automatically, you do not have to worry about this task or any possible errors during its execution. This ensures the integrity of your business information.

The whole information in one place

Having all the company information in one place helps in the organization of business data. Having files spread across multiple computers and external disks causes confusion and delays when browsing a file. Centralizing everything is a more agile way of dealing with information and responding more quickly to the needs of those who need to consult the data.

Prevents problems in case of natural disasters

Companies that don’t have a backup plan may find it very difficult to resume activity after a natural tragedy. It is estimated that 80% of organizations that go through a stop more than five days, without having a backup plan, ends up closing the activity in a short time.

Cloud facilitates backups

Backing up the Cloud is one of the best choices for businesses. Although there is still some concern about this new technology, saving files to the Cloud is extremely secure. This way of doing backups presents immense benefits over more traditional forms: greater portability, lower installation and maintenance costs and a higher level of security.

The amount of information that exists in companies today is enormous, so it is necessary to find increasingly sophisticated ways of dealing with it.

Dicas de Gestão

5 essential tools to get the most out of your work meetings

Make your meetings more productive

A working meeting should be as objective as possible, always focusing on the resolution of the situation that originated it. Often, the managers prolong the meeting too much, eventually dispersing and losing the focus of the theme that joined the team. In this article, we’ll introduce you to 5 essential tools to get the most out of your work meetings.

Google Drive

This tool lets you share documents by multiple users. It is a free tool that can be used by anyone who has an email account on Google. Anyone can view and edit documents without having to save the file on the computer and to send later to the whole team. In a working meeting this tool is very useful because all the people can consult the same file simultaneously, being easier the exchange of opinions.

Less Meeting

This tool encourages teams to have more productive meetings because it allows them to check their time and discussion time for each topic. Before the meeting begins, the discussion time for each agenda item is defined and the tool monitors the time that has already been spent, always showing the user if the meeting is reaching its previously established goals.

Team Meeting Checklist

This is a very interesting tool because it establishes the 25 fundamental conditions for a successful meeting. It focuses on details ranging from the preparation of the data, the location of the meeting and the goals to be achieved. You can share all the information in the meeting and make it available to all your stakeholders, so everyone knows what topics are going to be covered and their order of approach.

Free Screen Sharing

It is a very useful tool for online meetings. It lets you participate in meetings where one or more people’s computers are completely shared. Only the selected items will be shared, so the power is always on the side of the person who’s sharing the computer. This tool also allows you to have a chat during the meeting period and send private messages.

Doodle

If you want to schedule a meeting with a lot of people, you will certainly have to deal with the problem of reconciling at all times. This tool helps you with this question and it works quite simply: each member places the schedules that have available and the tool is in charge of finding the ideal time for everyone!

Working meetings are undoubtedly essential for discussions between teams and for decision-making. However, if they are not well planned we run the risk of wasting time and leaving the meeting without any concrete solution. These tools will help you to have more productive and effective meetings!

 

Tecnologia e Gestão

Find out how technology can boost business productivity

There is no doubt that technology has come to revolutionize the business world. In this article you will learn about the benefits of technology in the corporate environment.

Increasing productivity is one of the biggest goals of a company, regardless of its size. Today, entrepreneurs have been wary of using technological products to achieve this goal. Technological innovations have made corporate processes much more practical, dynamic and efficient. If you need to increase your team’s productivity, see how you can do it using technology can help you.

Improves connectivity and communication among team members

When technology is used properly, team communication becomes faster and more efficient. Your employees won’t have to cross sections to request documents and materials and for this reason the technological innovations can increase the productivity. A corporate email, for example, will keep your employees from getting up all the time.

Promotes time management on the job

One of the main difficulties people have in the modern world is managing their time. There are so many tasks that need to be done that we often can not handle everything. Nowadays we can already count on several softwares that have the ability to organize an agenda quickly. To use the right tools, in addition to increasing the productivity of the company, there is still time to invest in actions that improve the internal development of the company. There is nothing more practical and effective than having a fully organized online agenda.

Improves the information’s security

As a business grows, so does its data. This information is generated daily and if not managed properly may jeopardize the development of the enterprise. The good news is that among the technological inventions there are already many applications that can store all this information. All the storage is carried out very securely, organized and the access is very easy. One of the most crucial points for any type of business is the security of information. The loss of documents can cause irreversible problems, such as the loss of time to resolve them and a possible breach of privacy.

Reduces company costs

Many entrepreneurs have already proven that the use of technology, in addition to increasing productivity in companies still brings savings. With the use of some applications, tasks that previously could only be done manually are already performed by them. Technology reduces costs with energy, labor, maintenance, acquisition of hardware, security, etc.

Given the information presented in this article, there is no longer any doubt about the effectiveness of technological inventions in the corporate environment.

Even in times of crisis, your business may spend less on using some programs. Look for specialized companies in this type of services and define the best option for your company. Get started now to increase your business productivity using technology!

About the guest author:

GestãoClick is a company specialized in offering business management software to managers who wish to make their employees’ routine more efficient. Click here and learn more about what technology can do for your business.

Dicas de Gestão

5 Infallible Tips to Increase Productivity

Improve your productivity with our tips

All professionals want to do their work within the established deadlines, without compromising the quality of the final result. Throughout a day’s work, the tasks are immense and sometimes it’s difficult to make a good time management, which compromises daily productivity. We present you with 5 sure-fire tips to increase your productivity without harm the quality of your work!

Balance between working time and rest time

When we have a lot to do, we tend to opt to work longer hours. But actually working more hours doesn’t mean working better. If we are tired, our income will be very low and then the quality of the work will be totally compromised. It’s advised that for each hour of work, take a rest period of ten minutes. In your daily work plan, include time for breaks. With these short breaks, you will feel more energetic and have a greater intellectual capacity to face all the challenges!

Dedicate yourself to one task at a time

It’s good to be able to do several things simultaneously and today multitasking is a very appreciated competence in companies. However, to increase your productivity you should focus on one task at a time. If you decide to do several things at the same time you will reach the end of the day without having finished any of them. Set a priority task for each day and devote all your attention to getting it done.

Don’t be too perfectionist

In all the tasks you perform you should always strive to do your best. However, the pursuit for perfection can become an obsession and hamper your productivity. Don’t be too picky to set unreachable goals that will only make you feel frustrated when you realize that you cannot achieve them. Set rigid deadlines to complete a task and don’t constantly look for defects that will delay the delivery of the work.

Be proactive

“Don’t leave for tomorrow what you can do today”: it’s an old saying that is really right. If you have time to solve a situation today, why are you going to solve it tomorrow? In the world of work, unforeseen events occur and urgent situations appear frequently. So if you have time to do a task today, don’t pass it on to tomorrow. Surely tomorrow something important will come up to do and you will run out of time to sort it all out. Don’t procrastinate in the freest hours: go ahead and see your productivity increase!

Use a management software

We need information to work and it isn’t always easy to access all the data we need. Adopting business monitoring software such as Multipeers helps to reduce the time it takes to find information in a drastic way, which frees you up for other tasks. This software allows you to analyze the business in real time, through an intuitive and simple dashboard, where you will find all the information from the most diverse data sources that you need to perform your tasks. Multipeers also allows the definition of business alerts that warn you whenever a situation requires your intervention, allowing you to act immediately.