Tag: segurança dos dados

Dicas de Gestão

5 Reasons not to manage your data in Excel

Many companies still use Excel to manage their sales, marketing, and other data. However, although it is fairly easy to work with Microsoft Excel, this program has too many limitations and is ultimately insufficient to manage all the information in a company. As companies grow, managers feel the need to use more sophisticated tools to manage business information. But despite this growing need, many managers insist on using Excel as their primary work tool, and this is because of ease of use and resistance to change. In today’s article, we give you 5 reasons not to manage your data in Excel!

Excel is not secure

Excel is a manually managed program that works based on formulas that not every employee in a company understands. Thus, managing an organization’s data through Excel can be quite confusing, as a contributor simply changes a formula so that all data is corrupted. In addition, Excel has a large security gap because it doesn’t allow you to create hierarchies at the document editing level, which greatly compromises data security.

High consumption of time

Entering data in Excel is time-consuming and takes up a human resource that could be dedicating itself to another task. There are studies that show that managers spend about 50% to 80% of their work time collecting data and inserting it into programs such as Excel. The ideal is to use a tool such as Multipeers that brings together in a single platform all the information coming from the most diverse sources of data of the company. And everything in real time and automatically.

High probability of error

Excel files are handled manually and so there is a high probability of human error. In the business world, you need to have great confidence in the data, because only then can you make the right decisions for the business. A wrongly entered data in Excel can affect all information entered and can trigger a bad decision that seriously damages the company.

Danger of data loss

Fortunately, we already have the option of using Excel online through Office 365. However, most people continue to work on files stored on their computer and this compromises data security. In the event of a computer disaster or hacker attack, there is a high likelihood that the file will be lost forever. If you use Excel, the best decision to make is to use it in Office 365 so that you can automatically save changes and save the file to the Web.

Lack of integration

To manage a company well, it is necessary to work with several Excel files, but it is quite complex to get them to “talk” to each other. There are formulas that allow a changed data file to impact other files, but this makes the documents too heavy and sometimes does not work correctly.

 

 

Dicas de Gestão

5 Trends in data security

The year 2018 is nearing of its end and it is, therefore, time to speak of tendencies. Data security is an issue that is increasingly in need of attention, especially in this year marked by the entry into force of the new general data protection regulation. Keeping an eye on the trends in this area is the first step to being able to protect your data in the best way possible and to ensure that confidential business information is not exposed. In today’s article, we present 5 trends in data security!

Information Security in the Cloud

Cloud has been gaining more and more fans all over the World. Using cloud solutions ensures greater mobility and a wider choice of options. However, we can not make the mistake of putting the information in the Cloud so that it stays protected. Because Cloud storage enables company files to be viewed on any mobile device, it is critical to ensure that these devices stay protected. Storing business information in the Cloud is very important to keep information secure, but it is not enough to ensure this: it is mandatory to ensure that the devices are all protected.

Creation of policy for use of technology resources

Technology is part of everyday life for all employees of a company and this is a risk to data security. It is necessary to define how technological resources can be used in the work environment, through the creation of standards for the use of removable devices, the opening of personal e-mails, among other factors considered relevant. The use of a pen with a virus, for example, can contaminate a company’s entire network, compromising information security.

Secure passwords policy

It is believed that 90% of passwords are vulnerable and can be discovered quite easily. The password is the main resource for a user to access a system, so it is essential that it is strong and secure. It should be changed quite frequently (it is advisable to change it every 90 days). Thus, the company should create a document with rules on the creation of passwords, as this area is often seen with little seriousness, which can compromise the security of the business.

Data backup

This should be a common practice and mandatory in all companies, but in many cases there is no policy of any kind regarding data backup. In order for a company to ensure that your information stays safe, you need to frequently perform backups of your information. This backup must exist in several environments, so that in case of a computer attack the information remains protected. It is also advisable to use a data recovery system in the Cloud, such as RAAS. Thus, in case of extreme attacks, it is possible to recover all the information that was the target of the attack.

Tailored security solutions

The cybersecurity market is evolving into a new paradigm of solutions as they resolve the specific “pains” of each client. With companies increasingly demanding information security, IT solution providers are starting to offer more personalized approaches, taking into account the size and complexity of each company’s IT infrastructure. A more personalized approach will allow companies to adopt solutions exclusively tailored to their needs.

Segurança

Is your business data secure?

Find out if your business data is safe

About 30% of people who use a computer don’t make backups. Many of these people don’t back up their personal information, but they also don’t guarantee copies of business information. A good technological infrastructure is as important today as having solid foundations that physically support the organization. Nowadays, information is one of the most important assets of a company and it’s imperative to invest in its security to survive and win in a competitive business world.

Companies today face major security threats because of the mobility, big data, and Internet of Things. Antivirus is no longer able to guarantee systems and access protection by itself, and it’s only the first layer of protection that must be encompassing and cross-cutting across the entire organization.

Threat of mobility

Mobility allows you to access company information from anywhere and from any device. The management of this risk must be considered by the company’s managers. To do this, they must ensure good management of threats and incidents through protocols that monitor all system failures. They must also prevent the loss of information in all areas, whether through access, system failures or accidental data deletion by the employees themselves. Finally, they must implement compliance policies and rules that ensure the proper functioning of security mechanisms.

Alliance between productivity and security

A good security plan ensures that accesses from the most varied devices are safe, regardless of the platform used. Thus, companies guarantee the productivity of their resources, through the protection of sensitive data. Nowadays it’s possible to share machines with different users without giving passwords. Biometric technology ensures fast and secure authentication.

Define multiple layers of protection

The dangers to information security are increasingly diverse and come in many forms. Companies must rely on several layers of protection that are articulated together that result in an insoluble protective shield. Solutions like antivirus, firewall, data encryption, security of mobile equipment and anti-ransomware solutions are mandatory in any company.

Be proactive

Repair is not a valid choice when it comes to information security. However, there are still companies that don’t have an active security plan and after the incidents have attempted to fix situations. A company nowadays cannot run the risk of seeing all their data exposed or made illegible and having the awareness of the importance of activating security plans is the first step to protect their information.

Disaster Plan activation

Disaster Recovery is a plan that ensures that a disaster doesn’t affect the company’s performance and guarantees the desired level of performance. They also have a reactive action because they carry out actions in emergency situations that were previously planned. Companies dealing with large volumes of data should always opt for this system because they guarantee the protection and recovery of data even in more extreme situations.

The security strategy must be seen as mandatory in today’s companies, so that there is no possibility of getting lost in digital transformation. Security must be a commitment assumed by all elements of an organization and top management must promote a comprehensive strategy for implementing a strong and secure organizational culture.